Job Applicant Privacy Notice (“Privacy Notice”) applies to prospective talent and job applicants and tells you how The Glaropoulos Network companies that you have applied to (“The Glaropoulos Network”, “we” or “us”) processes personal data in connection with the talent sourcing, application and selection process. It also describes your data protection rights, including a right to object to some of the processing which The Glaropoulos Network carries out. More information about your rights, and how to exercise them, is set out in the Your Rights section.
We may also provide you with additional information when we collect personal data, where we feel this would be helpful to provide relevant and timely information.

 WHAT PERSONAL DATA WE COLLECT
The Glaropoulos Network collects and processes the following types of personal data about you in connection with the talent sourcing, application and selection process.
Contact details: such as your name, home address, email address, phone number;
Information relating to your career: such as job history, academic background, qualifications, professional and personal competencies and skills, your job expectations;
Information about your history of remuneration & benefits and your salary expectations;
Information relating to your employment references (you will have ensured you have obtained consent from your references prior to providing us the information);
Information collected as part of the hiring process such as assessments and aptitude tests;
Identification information, as part of the pre-hiring process: such as copies of identification documents, immigration status, and where permitted, information concerning your race and ethnicity (for diversity monitoring purposes);
Any other information you submit to us as part of the recruitment process.
Such personal data may be collected in different ways: information contained in your application form, your identification document, or may be gathered from interviews or assessments you take during the recruitment process. In some cases, it may also be collected from third parties, for example when seeking employment references or if we receive details of a certification or training you obtained. We may also receive your information from recruiters and the results of verification and vetting checks from background checking providers. As part of our talent sourcing program, we often obtain your contact details from other publicly available professional networking platforms or directories in accordance with the platform terms and where your privacy settings permit this so we can contact you to tell you about potential job opportunities.
Unless specifically responding to a question asked by us please do not include any sensitive data as part of your application, i.e. information relating to your racial or ethnic origin, political opinions, religious beliefs, trade union membership, health status or sexuality, or information regarding criminal convictions. If we do require this information in connection with your application, this will be highlighted to you where we will obtain any necessary consents or acknowledgment.
The Glaropoulos Network is committed in leveraging each applicant skills and competencies to find the right match for a role in the organization as opportunities arise.
If you are successfully hired, The Glaropoulos Network keeps this information for the course of the employment relationship and, to the extent permitted, after termination of employment. The protection of your personal data will then be governed by the applicable The Glaropoulos Network

Employee Data Privacy Notice.
If your application is not successful, we my keep your personal data for a period of two (2) years from the end of the recruitment process for the purpose of considering you for future job opportunities that may be relevant to you. If you object to this processing and wish to have your personal data deleted at any time during this period, you may contact us at the email address set forth in the Contact Us section below (although we will retain a record of your objection to ensure you are not contacted again).

WHY WE COLLECT, USE AND STORE PERSONAL DATA
The Glaropoulos Network processes this personal data for the following purposes:
As required to establish and perform the employment contract. This includes processing your application for a specific job.
Where necessary for The Glaropoulos Network or another third party’s legitimate interests, as listed below, and where these interests are not overridden by your data protection rights.
Sourcing talent and administrating the recruitment process,
Managing the selection process, making appropriate employment offer,
Protecting our legitimate business interests and legal rights, and where permitted,
Where permitted, analyzing and monitoring the diversity of the applicants, in accordance with applicable laws. This includes for example, compliance with equal opportunity employment laws, carrying out background checks to verify the details you have supplied during the recruitment process.
Where required by applicable laws. Immigration documentation is processed to ensure the candidate is entitled to work on the territory where the job is located.
To comply with specific provisions of law concerning personal data processing at work or for reasons of substantial public interest as determined by local law.

HOW YOUR PERSONAL INFORMATION IS SHARED
We share some of your information with other members of the The Glaropoulos Network companies to administer and manage the talent sourcing and recruitment process. We also share your information with any other The Glaropoulos Network companies to whom you make an application or with whom you communicate. Where this requires us to transfer your personal information.
Your personal data will also be shared with companies providing services under contract to the The Glaropoulos Network companies such as software and data storage providers. In addition, it may also be shared with government authorities, regulators and/or law enforcement officials if required for the purposes above, if mandated by law and if required for the legal protection of The Glaropoulos Network’s legitimate interests in compliance with applicable laws. 

HOW WE PROTECT YOUR PERSONAL DATA
The Glaropoulos Network has taken appropriate technical, administrative, physical and procedural security measures, consistent with local and international information practices, to protect the personal data from misuse, unauthorized access or disclosure, loss, alteration, or destruction. These measures include:
Physical safeguards, such as locked doors and file cabinets, controlled access to our facilities, and secure destruction of media containing personal data.
Technology safeguards, such as use of anti-virus and endpoint protection software, passwords, encryption, and monitoring of our systems and data centers to ensure compliance with our security policies.
Organizational safeguards, through training and awareness programs on security and privacy, to ensure employees understand the importance and means by which they must protect personal data, as well as through privacy policies and policy standards that govern how The Glaropoulos Network treats personal data.

YOUR RIGHTS
You have the right to ask The Glaropoulos Network for a copy of your personal data, to correct, delete or restrict processing of your personal data; and to obtain the personal data you provide in a structured, machine-readable format.
In addition, you can object to the processing of your personal data in some circumstances (in particular where we don’t have to process the personal data to meet a contractual or other legal requirement).
Where we have asked for your consent, you may withdraw consent at any time. If you ask to withdraw your consent to The Glaropoulos Network processing your personal data, this will not affect any processing which has already taken place at that time. There are exceptions to these rights so that access may be denied, for example, if making the information available would reveal personal information about another person or if The Glaropoulos Network is legally prevented from disclosing such information. Relevant exemptions are included in both the GDPR and in local data protection laws. We will inform you of relevant exemptions we rely upon when responding to any request you make.
If you have unresolved concerns, you have the right to complain to the data protection authority in the country where you live, work or where we are located. You may also be able to seek a remedy through the courts if you believe that your rights have been breached.
Any aptitude tests taken form part of the application process but are not solely determinative of your outcome or success.
It is important that we maintain up to date records of key information on you. Please notify us of any changes in your personal circumstances as soon as they occur (e.g., change of address,).
Where we require personal data to comply with legal or contractual obligations, then provision of such personal data is mandatory: if such personal data is not provided, then we will not be able to manage the recruitment process or meet obligations placed on us. In all other cases, provision of requested personal data is optional. However, we may not be able to process your application properly. You can exercise your rights by using the contact details below.

UPDATES TO THIS PRIVACY NOTICE
This Privacy Notice may be updated periodically. We will update the date at the top of this Privacy Notice accordingly. On some occasions, we may also actively advise you of specific data handling activities or significant changes to this Privacy Notice as required by applicable law.
CONTACT US
The data controller for your personal data will be The Glaropoulos Network companies to whom you are applying for a job.
If you have questions about this Privacy Notice or wish to contact us for any reason in relation to our personal data processing, please contact ozwalpdunks@outlook.com or at the address set forth below for the applicable The Glaropoulos Network companies.

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JOB APPLICANT PRIVACY NOTICE